SHEQ Administration Assistant

The Springfield Group are recruiting for an organised and proactive SHEQ Administration Assistant to join our Group SHEQ team based in Larbert.

This is a part time opportunity, with 16–25 hours per week available. We offer flexibility in how the agreed hours are worked, however, once a working pattern has been agreed, the hours will remain consistent each week rather than varying from week to week. The role is offered on a one year fixed term contract, which will be reviewed during the contract period.

This is an excellent opportunity for someone with strong administrative skills, who enjoys working in a fast paced environment and supporting employee development through effective training administration.

The successful candidate will report to the Group Quality & Training Manager and will play a key role in supporting the SHEQ training department by maintaining training records, ensuring employee competencies are accurately tracked, and assisting with a range of administrative functions across the team.

Key Responsibilities

·      Maintain employee training records using the My Training Passport (MTP) system.

·      Update employee information on MTP in line with GDPR requirements.

·      Liaise with external training providers to arrange training courses and schedules.

·      Monitor and process training certificates and invoices for completed courses.

·      Track and administer CITB grants and funding opportunities.

·      Produce new employee QR codes on a monthly basis and communicate updates across the business.

·      Assist the SHEQ Administrator in managing and following up training requests.

·      Support the SHEQ Team with franking and managing incoming and outgoing mail.

·      Provide general administrative support to the SHEQ Team as required.

About You

We are looking for someone who is detail oriented and committed to delivering a professional and high quality service. The ideal candidate will have:

·      Strong administrative and organisational skills.

·      Good communication skills with the ability to liaise effectively with colleagues and external providers.

·      Strong attention to detail and accuracy when maintaining records and databases.

·      Experience maintaining records and databases.

·      Previous experience within an administrative role (advantageous).

·      Experience working within the construction industry (advantageous but not essential).

In return, we offer a competitive package including private healthcare.